Paid Role

Are you the administrative powerhouse we’re looking for?

We’re seeking an experienced and highly organised administrative professional to join the Animal Justice Party on a part-time, working-from-home basis.

As the National Assistant (Finance & Admin), you will play a pivotal role in supporting the Senior Administrative Manager and the Board of Directors to ensure the smooth functioning of operations at a national level. Your contribution will include approximately 60% financial administration and 40% general administration, including managing day-to-day office tasks, record-keeping, supporting account reconciliation and accounts payable, scheduling meetings, and maintaining databases/registers/policies.

About You

You are a passionate and dedicated individual who shares our commitment to animal welfare and is eager to make a positive impact. Bringing enthusiasm and energy to the role, you demonstrate a positive attitude and proactive approach. You are comfortable working both independently and collaboratively, always displaying professionalism and integrity.

You’re a lover of all things ‘admin’. With high-level organisation skills and meticulous attention to detail, you excel in providing consistent administrative support. You’re comfortable being a ‘go-to’ person, and are always working to ensure that nothing falls through the cracks. Flexible in the face of evolving priorities, you’re a pro at effectively juggling tasks with competing priorities.

This is a perfect role for someone looking to take their involvement with the animal protection movement in a new direction, and who is willing to go the extra mile for the causes they care about.

Key Tasks and Responsibilities

• Undertake financial administration tasks with a high degree of accuracy, including:
• Routine banking;
• Account reconciliations;
• Supporting the bookkeeper with weekly accounts payable and payroll; and
• Other regular financial procedures and processes.
• Provide comprehensive administrative support, assisting with various day-to-day office duties and the implementation of operational processes and procedures;
• Coordinate meetings, including scheduling and preparation of meeting materials and supporting the Annual General Meeting;
• Take accurate meeting minutes;
• Create, update and maintain records and documentation including databases, files, policies, procedures and registers;
• Manage correspondence and regularly prepare, format and proofread internal and external communications;
• Support maintenance of our CRM/database;
• Coordinate internal policy review and contribute to policy development as needed;
• Implement and improve HR procedures and training and development activities, such as onboarding procedures;
• Identify opportunities for process improvement, contributing ideas to foster continuous improvement and operational efficiency;
• Provide reports as directed; and
• Regularly support other initiatives and projects as needed, which may include marketing and media efforts, fundraising campaigns, IT-related tasks and more.

Please read the full Position Description below for Key Selection Criteria and details on how to apply.